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Official Forms of Address

US Government

Diplomatic

State

Religious Dignitaries

Other Professionals

 

US Government

The President

Letter Address

The President

The White House

Salutation

Dear Mr. / Madam President:

Spoken Greeting

First: Mr. / Madam President

Then: Sir / Ma'am

Formal Introduction

The President of the United States (of America- when abroad)

The President

President Last Name

Former President

Letter Address

The Honorable Full Name

Address

Salutation

Dear Mr. / Mrs. / Ms. Last Name:

Spoken Greeting

First: Mr. President

Then: Mr. / Mrs. / Ms. Last Name

Formal Introduction

The Honorable Full Name, the former President of the United States

The President's Spouse

Letter Address

Mr. / Mrs. / Ms. Full Name

The White House

Salutation

Dear Mr. / Mrs. / Ms. Last Name:

Spoken Greeting

Mr. / Mrs. / Ms. Last Name

Formal Introduction

Mr. / Mrs. / Ms. Last Name

The Vice President

Letter Address

The Vice President

The White House

Salutation

Dear Mr. / Madam Vice President:

Spoken Greeting

First: Mr. / Madam Vice President

Then: Sir / Ma'am

Mr. / Mrs. / Ms. Last Name

Formal Introduction

The Vice President of the United States

The Vice President

Vice President Last Name

Cabinet Members

Letter Address

The Honorable Full Name

Secretary of (Department)

Department of __________

Address

Salutation

Dear Mr. / Madam Secretary

Spoken Greeting

Mr. / Madam Secretary

Secretary Last Name

Mr. / Mrs. / Ms. Last Name

Formal Introduction

The Honorable Full Name, The Secretary of _________ of the United States

The Secretary of ________

Attorney General

Letter Address

The Honorable Full Name

The Attorney General

Address

Salutation

Dear Mr. / Ms. / Madam Attorney General:

Spoken Greeting

Mr. / Ms. / Madam Attorney General

Mr. / Mrs. / Ms. Last Name

Formal Introduction

The Attorney General

The Chief Justice

Letter Address

The Chief Justice

The Supreme Court

Address

Salutation

Dear Mr. / Madam Chief Justice:

Spoken Greeting

Mr. / Madam Chief Justice

Mr. / Mrs. / Ms. Last Name

Formal Introduction

The Honorable Full Name, The Chief Justice of the Supreme Court of the United States

The Chief Justice

Chief Justice Last Name

Associate Justice

Letter Address

Justice Last Name

The Supreme Court

Address

Salutation

Dear Justice Last Name:

Spoken Greeting

Mr. / Madam Justice

Justice Last Name

Formal Introduction

The Honorable Full Name, Associate Justice of the Supreme Court of the United States

Justice Last Name

Federal Judge

Letter Address

The Honorable Full Name

U.S. Court of _______

Address

Salutation

Dear Judge Last Name:

Spoken Greeting

Justice or Judge Last Name

Madam Justice or Judge Last Name

Formal Introduction

The Honorable Full Name

Mr. / Madam Justice Last Name

Judge Last Name

Senator

Letter Address

The Honorable Full Name

United States Senate

Washington, DC

or district office address

Salutation

Dear Senator Last Name:

Spoken Greeting

Senator Last Name

Then: Senator, Sir / Ma'am

Formal Introduction

The Honorable Senator Last Name, Senator from State

Senator Last Name

Representative

Letter Address

The Honorable Full Name

United States House of Representatives

Washington, DC

or district office address

Salutation

Dear Mr. / Mrs. / Ms. Last Name:

Spoken Greeting

Mr. / Mrs. / Ms. Last Name

Formal Introduction

The Honorable Last Name, Representative from State

Congressman / Congresswoman Last Name

Diplomatic

American Ambassador

Letter Address:

The Honorable Full Name

Ambassador of the United States

American Embassy

Address

Salutation

Dear Mr. / Madam Ambassador:

Spoken Greeting

Mr. / Madam Ambassador

Formal Introduction

The Honorable Full Name, Ambassador of the United States of America (at post)

(when not at post add: to County)

Mr. / Mrs. / Ms. Full Name, Ambassador of the United States of America

American Ambassador (when no foreign nationals are present, add: to Country)

Ambassador Last Name, United States of America

Foreign Ambassador

Letter Address

His / Her Excellency Full Name

The Ambassador of ________

The Embassy of ________

Address

Salutation

Excellency: or,

Dear Mr. / Madam Ambassador:

Spoken Greeting

Excellency

Mr. / Madam Ambassador

Formal Introduction

His / Her Excellency, the Honorable Full Name, Ambassador Extraordinary and Plenipotentiary of _______

The Ambassador of _______

State

Governor

Letter Address:

The Honorable Full Name

Governor of State

Address

Salutation

Dear Governor Last Name:

Spoken Greeting

First: Governor Last Name

Governor

Then: Sir / Ma'am

Formal Introduction

The Honorable Full Name, Governor of the state of ______

Governor Last Name

The Governor

State Legislator

Letter Address

The Honorable Full Name

Address

Salutation

Dear Mr. / Mrs. / Ms. Last Name:

Spoken Greeting

Mr. / Mrs. / Ms. Last Name

Formal Introduction

Mr. / Mrs. / Ms. Last Name

Mayor

Letter Address

The Honorable Full Name

Mayor of City

Address

Salutation

Dear Mayor Last Name:

Spoken Greeting

Mayor Last Name

Mr. / Madam Mayor

Your Honor

Formal Introduction

The Honorable Full Name, Mayor of City (or, of the city of _______)

Mayor Last Name

Religious Dignitaries

Protestant Clergy

Letter Address

The Reverend Full Name

Name of church

Address

Salutation

Dear Reverend Last Name:

Spoken Greeting

Reverend Last Name

Formal Introduction

The Reverend Full Name

Protestant Clergy, with doctorate

Letter Address

The Reverend Full Name, D.D.

Name of church

Address

Salutation

Dear Dr. Last Name:

Spoken Greeting

Dr. Last Name

Formal Introduction

Dr. Full Name

The Reverend Doctor Full Name

Episcopal Bishop

Letter Address

The Right Reverend Full Name (academic degrees)

Bishop of ______

Address

Salutation

Dear Bishop Last Name:

Spoken Greeting

Bishop Last Name

Formal Introduction

The Right Reverend Full Name, The Bishop of ______

The Pope

Letter Address

His Holiness, Pope Papal Name

Vatican City, Italy

Salutation

Your Holiness:

Most Holy Father:

Spoken Greeting

Your Holiness

Most Holy Father

Formal Introduction

His Holiness, Pope ______

The Holy Father

The Pope

The Pontiff

Cardinal

Letter Address

His Eminence, First Name Cardinal Last Name

Archbishop of _______

Address

Salutation

Your Eminence:

Dear Cardinal Last Name:

Spoken Greeting

Your Eminence

Cardinal Last Name

Formal Introduction

His Eminence, Cardinal Last Name

Roman Catholic Bishop

Letter Address

The Most Reverend Full Name

Bishop / Archbishop of ______

Address

Salutation

Your Excellency:

Most Reverend Sir:

Dear Bishop / Archbishop Last Name:

Spoken Greeting

Your Excellency

Bishop / Archbishop Last Name

Formal Introduction

 His Excellency

Bishop / Archbishop Last Name

Monsignor

Letter Address

The Right Reverend Monsignor Full Name

Address

Salutation

Reverend Monsignor:

Dear Monsignor Last Name:

Spoken Greeting

Monsignor Last Name

Monsignor

Formal Introduction

Monsignor Last Name

Roman Catholic Priest

Letter Address

The Reverend Full Name

Address

Salutation

Reverend Father:

Dear Father Last Name:

Spoken Greeting

Father Last Name

Father

Formal Introduction

The Reverend Last Name

Father Last Name

Roman Catholic Mother Superior

Letter Address

The Reverend Mother Full Name, intials of order

Address

Salutation

Dear Reverend Mother (Last Name):

Spoken Greeting

Reverend Mother

Formal Introduction

Reverend Mother Last Name

Roman Catholic Nun

Letter Address

Sister Full Name, initials of order if used

Address

Salutation

Dear Sister Name / Last Name:

Spoken Greeting

Sister Name / Last Name

Sister

Formal Introduction

Sister Name / Last Name

Roman Catholic Brother

Letter Address

Brother Given Name (Last Name), initials of order, if used

Address

Salutation

Dear Brother Given Name:

Spoken Greeting

Brother Given Name

Brother

Formal Introduction

Brother Given Name

Mormon

Letter Address

Mr. Full Name

President of ______ Temple

Address

Salutation

Dear Mr. Last Name:

Spoken Greeting

Mr. Last Name

Formal Introduction

Mr. Last Name, the President of ______ Temple

Imam

Letter Address

The Imam Name

Address

Salutation

Dear Imam Name:

Spoken Greeting

Imam Name

Formal Introduction

The Imam of the _______ Mosque / Islamic Center

Rabbi

Letter Address

Rabbi Full Name (academic degrees)

Address

Salutation

Dear Rabbi Last Name:

Dear Rabbi:

Spoken Greeting

Rabbi Last Name

Dr. Last Name (if holds a degree)

Rabbi

Formal Introduction

Rabbi Last Name, of Name of Temple / Congregation

Cantor

Letter Address

Cantor Full Name

Address

Salutation

Dear Cantor Last Name

Spoken Greeting

Cantor Last Name

Formal Introduction

Cantor Last Name, of Name of Temple / Congregation

Other Professionals

Attorney

Letter Address

Full Name, Esq. (or J.D., if held)

or Mr. / Mrs. / Ms. Full Name

Address

Salutation

Dear Mr. / Mrs. / Ms. Last Name:

Spoken Greeting

Mr. / Mrs. / Ms. Last Name

Formal Introduction

Mr. / Mrs. / Ms. Last Name

University Professor

Letter Address

Professor Full Name

or Mr. / Mrs. / Ms. Full Name (or Dr., if held)

Address

Salutation

Dear Professor:

Dear Mr. / Mrs. / Ms. Last Name: (or Dr., if held)

Spoken Greeting

Professor or Dr. Last Name

Formal Introduction

Professor or Dr. Last Name

Physician

Letter Address

Full Name, M.D.

or Dr. Full Name

Address

Salutation

Dear Dr. Last Name:

Spoken Greeting

Dr. Last Name

Formal Introduction

Dr. Last Name

Dentist

Letter Address

Full Name, D.D.S.

or Dr. Full Name

Address

Salutation:

Dear Dr. Last Name:

Spoken Greeting

Dr. Last Name

Formal Introduction

Dr. Last Name

 

 

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