US Government
The President
Letter Address
The President
The White House
Salutation
Dear Mr. / Madam President:
Spoken Greeting
First: Mr. / Madam President
Then: Sir / Ma'am
Formal Introduction
The President of the United States (of America- when abroad)
The President
President Last Name
Former President
Letter Address
The Honorable Full Name
Address
Salutation
Dear Mr. / Mrs. / Ms. Last Name:
Spoken Greeting
First: Mr. President
Then: Mr. / Mrs. / Ms. Last Name
Formal Introduction
The Honorable Full Name, the former President of the United States
The President's Spouse
Letter Address
Mr. / Mrs. / Ms. Full Name
The White House
Salutation
Dear Mr. / Mrs. / Ms. Last Name:
Spoken Greeting
Mr. / Mrs. / Ms. Last Name
Formal Introduction
Mr. / Mrs. / Ms. Last Name
The Vice President
Letter Address
The Vice President
The White House
Salutation
Dear Mr. / Madam Vice President:
Spoken Greeting
First: Mr. / Madam Vice President
Then: Sir / Ma'am
Mr. / Mrs. / Ms. Last Name
Formal Introduction
The Vice President of the United States
The Vice President
Vice President Last Name
Cabinet Members
Letter Address
The Honorable Full Name
Secretary of (Department)
Department of __________
Address
Salutation
Dear Mr. / Madam Secretary
Spoken Greeting
Mr. / Madam Secretary
Secretary Last Name
Mr. / Mrs. / Ms. Last Name
Formal Introduction
The Honorable Full Name, The Secretary of _________ of the United States
The Secretary of ________
Attorney General
Letter Address
The Honorable Full Name
The Attorney General
Address
Salutation
Dear Mr. / Ms. / Madam Attorney General:
Spoken Greeting
Mr. / Ms. / Madam Attorney General
Mr. / Mrs. / Ms. Last Name
Formal Introduction
The Attorney General
The Chief Justice
Letter Address
The Chief Justice
The Supreme Court
Address
Salutation
Dear Mr. / Madam Chief Justice:
Spoken Greeting
Mr. / Madam Chief Justice
Mr. / Mrs. / Ms. Last Name
Formal Introduction
The Honorable Full Name, The Chief Justice of the Supreme Court of the United States
The Chief Justice
Chief Justice Last Name
Associate Justice
Letter Address
Justice Last Name
The Supreme Court
Address
Salutation
Dear Justice Last Name:
Spoken Greeting
Mr. / Madam Justice
Justice Last Name
Formal Introduction
The Honorable Full Name, Associate Justice of the Supreme Court of the United States
Justice Last Name
Federal Judge
Letter Address
The Honorable Full Name
U.S. Court of _______
Address
Salutation
Dear Judge Last Name:
Spoken Greeting
Justice or Judge Last Name
Madam Justice or Judge Last Name
Formal Introduction
The Honorable Full Name
Mr. / Madam Justice Last Name
Judge Last Name
Senator
Letter Address
The Honorable Full Name
United States Senate
Washington, DC
or district office address
Salutation
Dear Senator Last Name:
Spoken Greeting
Senator Last Name
Then: Senator, Sir / Ma'am
Formal Introduction
The Honorable Senator Last Name, Senator from State
Senator Last Name
Representative
Letter Address
The Honorable Full Name
United States House of Representatives
Washington, DC
or district office address
Salutation
Dear Mr. / Mrs. / Ms. Last Name:
Spoken Greeting
Mr. / Mrs. / Ms. Last Name
Formal Introduction
The Honorable Last Name, Representative from State
Congressman / Congresswoman Last Name
Diplomatic
American Ambassador
Letter Address:
The Honorable Full Name
Ambassador of the United States
American Embassy
Address
Salutation
Dear Mr. / Madam Ambassador:
Spoken Greeting
Mr. / Madam Ambassador
Formal Introduction
The Honorable Full Name, Ambassador of the United States of America (at post)
(when not at post add: to County)
Mr. / Mrs. / Ms. Full Name, Ambassador of the United States of America
American Ambassador (when no foreign nationals are present, add: to Country)
Ambassador Last Name, United States of America
Foreign Ambassador
Letter Address
His / Her Excellency Full Name
The Ambassador of ________
The Embassy of ________
Address
Salutation
Excellency: or,
Dear Mr. / Madam Ambassador:
Spoken Greeting
Excellency
Mr. / Madam Ambassador
Formal Introduction
His / Her Excellency, the Honorable Full Name, Ambassador Extraordinary and Plenipotentiary of _______
The Ambassador of _______
State
Governor
Letter Address:
The Honorable Full Name
Governor of State
Address
Salutation
Dear Governor Last Name:
Spoken Greeting
First: Governor Last Name
Governor
Then: Sir / Ma'am
Formal Introduction
The Honorable Full Name, Governor of the state of ______
Governor Last Name
The Governor
State Legislator
Letter Address
The Honorable Full Name
Address
Salutation
Dear Mr. / Mrs. / Ms. Last Name:
Spoken Greeting
Mr. / Mrs. / Ms. Last Name
Formal Introduction
Mr. / Mrs. / Ms. Last Name
Mayor
Letter Address
The Honorable Full Name
Mayor of City
Address
Salutation
Dear Mayor Last Name:
Spoken Greeting
Mayor Last Name
Mr. / Madam Mayor
Your Honor
Formal Introduction
The Honorable Full Name, Mayor of City (or, of the city of _______)
Mayor Last Name
Religious Dignitaries
Protestant Clergy
Letter Address
The Reverend Full Name
Name of church
Address
Salutation
Dear Reverend Last Name:
Spoken Greeting
Reverend Last Name
Formal Introduction
The Reverend Full Name
Protestant Clergy, with doctorate
Letter Address
The Reverend Full Name, D.D.
Name of church
Address
Salutation
Dear Dr. Last Name:
Spoken Greeting
Dr. Last Name
Formal Introduction
Dr. Full Name
The Reverend Doctor Full Name
Episcopal Bishop
Letter Address
The Right Reverend Full Name (academic degrees)
Bishop of ______
Address
Salutation
Dear Bishop Last Name:
Spoken Greeting
Bishop Last Name
Formal Introduction
The Right Reverend Full Name, The Bishop of ______
The Pope
Letter Address
His Holiness, Pope Papal Name
Vatican City, Italy
Salutation
Your Holiness:
Most Holy Father:
Spoken Greeting
Your Holiness
Most Holy Father
Formal Introduction
His Holiness, Pope ______
The Holy Father
The Pope
The Pontiff
Cardinal
Letter Address
His Eminence, First Name Cardinal Last Name
Archbishop of _______
Address
Salutation
Your Eminence:
Dear Cardinal Last Name:
Spoken Greeting
Your Eminence
Cardinal Last Name
Formal Introduction
His Eminence, Cardinal Last Name
Roman Catholic Bishop
Letter Address
The Most Reverend Full Name
Bishop / Archbishop of ______
Address
Salutation
Your Excellency:
Most Reverend Sir:
Dear Bishop / Archbishop Last Name:
Spoken Greeting
Your Excellency
Bishop / Archbishop Last Name
Formal Introduction
His Excellency
Bishop / Archbishop Last Name
Monsignor
Letter Address
The Right Reverend Monsignor Full Name
Address
Salutation
Reverend Monsignor:
Dear Monsignor Last Name:
Spoken Greeting
Monsignor Last Name
Monsignor
Formal Introduction
Monsignor Last Name
Roman Catholic Priest
Letter Address
The Reverend Full Name
Address
Salutation
Reverend Father:
Dear Father Last Name:
Spoken Greeting
Father Last Name
Father
Formal Introduction
The Reverend Last Name
Father Last Name
Roman Catholic Mother Superior
Letter Address
The Reverend Mother Full Name, intials of order
Address
Salutation
Dear Reverend Mother (Last Name):
Spoken Greeting
Reverend Mother
Formal Introduction
Reverend Mother Last Name
Roman Catholic Nun
Letter Address
Sister Full Name, initials of order if used
Address
Salutation
Dear Sister Name / Last Name:
Spoken Greeting
Sister Name / Last Name
Sister
Formal Introduction
Sister Name / Last Name
Roman Catholic Brother
Letter Address
Brother Given Name (Last Name), initials of order, if used
Address
Salutation
Dear Brother Given Name:
Spoken Greeting
Brother Given Name
Brother
Formal Introduction
Brother Given Name
Mormon
Letter Address
Mr. Full Name
President of ______ Temple
Address
Salutation
Dear Mr. Last Name:
Spoken Greeting
Mr. Last Name
Formal Introduction
Mr. Last Name, the President of ______ Temple
Imam
Letter Address
The Imam Name
Address
Salutation
Dear Imam Name:
Spoken Greeting
Imam Name
Formal Introduction
The Imam of the _______ Mosque / Islamic Center
Rabbi
Letter Address
Rabbi Full Name (academic degrees)
Address
Salutation
Dear Rabbi Last Name:
Dear Rabbi:
Spoken Greeting
Rabbi Last Name
Dr. Last Name (if holds a degree)
Rabbi
Formal Introduction
Rabbi Last Name, of Name of Temple / Congregation
Cantor
Letter Address
Cantor Full Name
Address
Salutation
Dear Cantor Last Name
Spoken Greeting
Cantor Last Name
Formal Introduction
Cantor Last Name, of Name of Temple / Congregation
Other Professionals
Attorney
Letter Address
Full Name, Esq. (or J.D., if held)
or Mr. / Mrs. / Ms. Full Name
Address
Salutation
Dear Mr. / Mrs. / Ms. Last Name:
Spoken Greeting
Mr. / Mrs. / Ms. Last Name
Formal Introduction
Mr. / Mrs. / Ms. Last Name
University Professor
Letter Address
Professor Full Name
or Mr. / Mrs. / Ms. Full Name (or Dr., if held)
Address
Salutation
Dear Professor:
Dear Mr. / Mrs. / Ms. Last Name: (or Dr., if held)
Spoken Greeting
Professor or Dr. Last Name
Formal Introduction
Professor or Dr. Last Name
Physician
Letter Address
Full Name, M.D.
or Dr. Full Name
Address
Salutation
Dear Dr. Last Name:
Spoken Greeting
Dr. Last Name
Formal Introduction
Dr. Last Name
Dentist
Letter Address
Full Name, D.D.S.
or Dr. Full Name
Address
Salutation:
Dear Dr. Last Name:
Spoken Greeting
Dr. Last Name
Formal Introduction
Dr. Last Name
