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Addressing & Sending Wedding Invitations

Preparing Wedding Invitations for Mailing

 

How to Address the Envelopes

The inner envelope

Lace-White-WOThe inner envelope bears the title and last names of the specific people invited. This allows the host to be very clear about who is invited, and by omission, who is not invited.

For example, the inner envelope for Mr. and Mrs. James Darling and the two Darling children, Sarah and Johnathan, would be written:

      Mr. and Mrs. Darling

      Sarah Darling

      James Darling

It's also fine to write familiar names for close family: Aunt Martha and Uncle Bill.

The outer envelope

The outer envelope is addressed conventionally using titles, first, (middle), and last names. While titles are abbreviated (Mr., Mrs., Ms., Dr.) all other words such as "Street," or "Boulevard" are spelled out. State names may be written in full or use the two-letter postal code abbreviation. Middle initials aren't used, so either write out the middle name or omit it. Generally, an invitation to parents and children is addressed to the parents:

Mr. and Mrs. James Arthur Darling

Listed here are some common forms of address. For a complete guide, click here.

To a married couple

Invitations are always addressed to both members of a married couple, even though the bride may know only one or knows that only one will attend.

To an unmarried couple living together

Invitations to an established couple who are unmarried but live at the same address are addressed to "Ms. Nancy Fellows and Mr. Scott Dunn," on one line.

To a married woman doctor or two married doctors

If the woman uses her husband's name socially, the address is "Dr. Barbara and Mr. James Werner." If she uses her maiden name both professionally and socially, it is "Dr. Barbara Hanson and Mr. James Werner." If the husband is also a doctor, the address is either "The Drs. Werner" or "Drs. Barbara and Robert Werner."

How to add "and Guest"

Since it's awkward and impersonal to address the outer envelope as "Mr. James Smith and Guest," the two envelope system works well. Address the outer envelope to "Mr. James Smith" and the inner envelope to "Mr. James Smith and Guest." If you're only using one envelope, include a short note with your invitation: "Dear James, You're welcome to bring a guest to the wedding. Please let me know. Best, Laura." If there's time and James supplies the information, you can send his guest an invitation, too.

 

How to Stuff the Envelopes

  1. When two envelopes are used, insert the invitation (folded edge first for a folded invitation, left edge for a single card invitation), so that you see the printed side of the invitation when the envelope flap is opened.
  2. When there are enclosures--reply card and envelope, map, printed directions--they are placed on top of the invitation, printed sides up, in size order with the smallest on top. Again, when the flap is opened, the printed side should be visible. If the invitation is folded, insertions are stacked in size order - smallest on top - but within the fold.
  3. The inner envelope is then placed unsealed in the outer envelope, so when the outer envelope flap is lifted, the name(s) of the guest(s) is visible.

Check Postage

Before you buy stamps, take an assembled invitation to the post office and have it weighed. It's likely that the inserts, or even an unusually shaped envelope, will call for extra postage.

Remember that maps and other inserts sent to out-of-town guests will make those invitation heavier than ones sent to local guests and may require a postage adjustment. In that case, be sure to assemble two sets and have both weighed.